November 7, 2016

Posted: November 7, 2016

Present: Lienau, Beckman, Meyer, Langreck.
Absent: Holthaus.

Don Dilaura, Brian Zweibohmer along with Zak Kriener from the Ossian Bee were present during the meeting.

Those residents attending the meeting with interest in the public hearings for the Jessie-Brooks-West Street Project included Tonya Geisler, Ashley & Graham Goltz, Donna Henry, Adam Brincks, Randy & Joyce Nesvik, Matthew Havel, Bruce Dixon, Casey McCabe, Randy & Ashlely Welch and Grant Linderbaum. Vision Committee members in attendance were Clark & Shelly Goltz, Karl Schroeder, Pam Buddenberg, Lynnette Wenthold, Terry Linderbaum, Chuck Sender, Tom Bushman, Jane Fossaaen and Stephanie Fromm.

Following the Pledge of Allegiance to the Flag, Mayor Green called the meeting to order at 5:00 pm.

Mayor Green announced that this was the time and place set for hearing upon the proposed Resolution of Necessity covering the PCC Pavement-Grade and Replace Project (Jessie-Brooks-West Streets). Written and oral objections were made by some of the property owners present who expressed their concerns regarding the costs of their preliminary assessments and how they would be able to pay for them. Julie Neebel, the project engineer, explained to them how the preliminary assessment costs were calculated. The city clerk also explained how historically the city has used special assessments for this type of street project and the options available for paying for the assessments.

Comments and concerns were also raised regarding accessibility for residents during construction; including mail service, garbage service and emergency access, etc. Mayor Green noted the Council is working on these issues and will try to make things go as smoothly as possible during construction. Following further discussion Meyer made a motion to close the public hearing, seconded by Lienau, carried, one absent.

Mayor Green announced that this was the time and place set for hearing on the plans and specifications for the proposed PCC Pavement-Grade and Replace Project (Jessie-Brooks-West Streets). Julie Neebel, the project engineer explained what the project included, how long it was anticipated the project would take to finish, how the bidding process worked, etc. Discussion followed after which Langreck made a motion to close the public hearing, seconded by Beckman, carried, one absent.

Blake Moen introduced himself as the newly hired Director of the South Winneshiek Recreation Program. He explained there are a couple of youth programs already started expressed his excitement to start getting more
underway.

Tessa Wille, Tobacco Prevention Coordinator, Jessica Peters, SODA sponsor for South Winneshiek School, and SODA members Maddie Ondrashek, Hanna Schmitt and DaNae Taylor talked to the Mayor and Council about making City’s parks tobacco free. Wille explained buildings and park shelters are tobacco free but not the other areas of the parks.

The Council told the group they would consider this request at a future meeting.

Speaking on behalf of the Visioning Committee, Clark Goltz along with Karl Schroeder asked the Council to consider expanding the sidewalks on the east side of Jessie Street at least two feet wider as part of the Jessie-Brooks-West Street Project to better accommodate walkers and bicyclists. Goltz suggested the time to widen the sidewalk would be during the Jessie-Brooks-West Project because of safety, timing, cost, practicality and investment in the future. Discussion between Visioning Committee Members, the Mayor, Council and the City Engineer followed with no decisions being made until further information is acquired.

Officer Andy Hageman gave the police report. Officer Hageman also presented the signed Law Enforcement Agreement Between the Cities of Calmar and Ossian and Winneshiek County to the City.

Julie Neebel, project engineer, reviewed the proposed contract presented by IIW Engineers for their services during construction of the Jessie-Brooks-West Street Project. Beckman made a motion accepting IIW Engineers contract for engineering services during construction of the Jessie-Brooks-West Street Project, seconded by Meyer, carried, one absent.

Beckman made a motion introducing Resolution #576, the Resolution of Necessity for the PCC Pavement-Grade and Replace Project (Jessie-Brooks-West Streets), seconded by Meyer.
Whereupon the Mayor put the question on the motion and the following named Council Members voted:
Ayes: Langreck, Lienau, Beckman, Meyer.
Nays: None. Absent: Holthaus.
Whereupon the Mayor declared said motion approved.

Langreck made a motion to direct the city clerk to file certified copies of the Resolution of Necessity and Preliminary Plat and Schedule of Assessments with the Winneshiek County Treasurer and introduce Resolution #577 a resolution ratifying the preparation of the detailed plans and specifications and the preparation of the notice of hearing and notice to bidders and form of contract covering the PCC Pavement-Grade and Replace Project (Jessie-Brooks-West Streets), seconded by Beckman.

Whereupon the Mayor put the question on the motion and the following named Council Members voted:
Ayes: Langreck, Lienau, Beckman, Meyer
Nays: None. Absent: Holthaus
Whereupon the Mayor declared said motion approved.

Beckman made a motion introducing Resolution #578, a resolution approving and confirming plans and specifications, estimate of cost for the PCC Pavement-Grade and Replace Project (Jessie-Brooks-West Streets), seconded by Meyer.
Whereupon the Mayor put the question on the motion and the following named Council Members voted:
Ayes: Langreck, Lienau, Beckman, Meyer
Nays: None. Absent: Holthaus
Whereupon the Mayor declared said motion approved.

Lienau made a motion approving the following consent items: October 3, 2016 council minutes, clerk’s reports and the monthly bills, seconded by Beckman, carried, one absent.

The Council reviewed sample Special Use Permit Applications and will further consider what should be included in creating one to meet the City’s needs at a future meeting.

Langreck made a motion approving a building permit for Steve Hageman, seconded by Beckman, carried, one absent.

The Mayor and Council discussed whether or not to use a service agreement or pay for services as needed for maintaining the emergency generator at the water treatment facility. Following discussion Meyer made a motion approving a five year support agreement with Ziegler Power Systems for preventative maintenance of the water treatment facility emergency generator, seconded by Langreck, carried, one absent and Beckman voting no.

The Council had a general discussion which included; future plans for building the pavilion and surveillance cameras.

Discussion of employee policies was tabled.

Lienau made a motion to adjourn, seconded by Langreck, carried, one absent. Meeting adjourned at 7:50 pm.