May 1, 2017

Posted: May 1, 2017

Present: Holthaus, Beckman, Meyer, Lienau, Langreck.
Absent: None.
Don Dilaura, Brian Zweibohmer and Zak Kriener from the Ossian Bee were present during the meeting.

Following the Pledge of Allegiance to the Flag, Mayor Green called the meeting to order at 5:00 pm.

Mayor Green announced the public hearing for the 2017 Budget Amendment was open for comments. The city clerk explained the increases in the budgeted expenses after which the Mayor asked if there were any questions or comments. There were no oral or written comments made. Meyer made a motion closing the public hearing, seconded by Lienau, carried.

Council Member Beckman introduced Resolution #594, a resolution amending the current budget for the fiscal year ending June 30, 2017, seconded by, Meyer.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion carried and the resolution adopted

Clark Goltz, RAGBRAI committee chairman, gave a progress report on the planning taking place to get ready for RAGBRAI when it comes through the City on July 28th; committees are being formed, traffic issues are being
addressed; safety precautions are being thought through, etc.

Tonya & Jeremy Geisler explained their application for a fence permit and why they are requesting a variance to build a section of their fence taller than the height stipulated in the City’s Code of Ordinances. Based on the location of that section of fence the Council felt the taller fence height would be acceptable. Meyer made a motion approving a fence permit for Tonya & Jeremy Geisler along with granting a variance allowing the height of the fence to be six foot tall on the south side of their property, seconded by Holthaus, carried.

Officer Ward gave the police report; monitoring speeding and stop sign violations were the main activities for the month.

Mayor Green reported on a drainage tile issue and damage to a fence the City is responsible for.

Holthaus made a motion approving the following consent items: April 3, 2017 council minutes, clerk’s reports and the monthly bills, seconded by Beckman, carried

The Council discussed street maintenance options. Lienau made a motion to accept the proposal submitted by River City Paving to do some milling, cleaning, add an adhesive tack coat and place a 2″ hot mix asphalt overlay in the area near 600 W. Broadway; mill and remove existing asphalt surface, fine grade, compact the gravel base, prepare for surfacing and place a 2.5″ hot mix asphalt surface on the alley located south of the 100 block of E. Main Street and accept the proposal submitted by Bohr Construction to repair a section of concrete around a manhole on Ogden street and make concrete repairs around two water shutoff covers, seconded by Langreck, carried.

Lienau made a motion introducing Ordinance #71, an ordinance adding Chapter 124 to the Code of Ordinances of the City of Ossian, Iowa entitled “Miscellaneous Permits-RAGBRAI”, seconded by Langreck.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion approved.

Langreck made a motion requesting the second and third readings for Ordinance #71 be waived and Ordinance #71 be passed and approved, seconded by Beckman.
Whereupon the Mayor put the question on the motion and the following named Council members voted:
Ayes: Holthaus, Langreck, Lienau, Beckman, Meyer.
Nays: None.
Whereupon the Mayor declared said motion approved with Ordinance #71 becoming effective upon publication.

Holthaus made a motion authorizing approval of DNR Construction Permit Applications for both a Sewage Treatment Agreement and a Water Service Agreement for the Military Trail Estates-2017 Infrastructure Improvements, seconded by Lienau, carried.

Mayor Green explained the terms proposed between Living Hope Baptist Church and the City to purchase the property from them. It was the consensus of the Mayor and Council that owning the property will be beneficial to the City; allowing for a better intersection to the Military Trail Estates subdivision and possibly additional parking for Carey’s Park. Holthaus made a motion authorizing the purchase of the Living Hope Baptist Church property, located at 104 Jessie Street, for $12,000 with demolition of the building occurring soon after the City takes possession of the property, seconded by Beckman, carried.

The Mayor and Council discussed the Jessie-Brooks-West Streets Project and addressed various issues that residents living on those streets will have to be made aware of. With construction slated to start May 22nd, the Council decided to set a meeting for Wednesday May 17th so residents can be updated on such things as; garbage pick-up, mail delivery, etc.

The Council directed the city clerk to contact Troy Troge requesting he meet with them regarding the business he is operating at his property located at 109 Old Sewer Road.

After reviewing the employee handbook, Langreck and Lienau discussed their recommendations with the Mayor, the other Council members and city employees. It was suggested to change the work schedule to try and reduce overtime.

However, the majority of the Council felt the work schedule should be left as it is now. All agreed that since the following policies are already in place they need to be followed: a thirty minute lunch break must be taken and annual performance evaluations will be implemented.

A general discussion took place which included: re-evaluating what the City mows to see if there are areas that can be cut out; develop an inventory of equip, etc, prohibit storing personal property in various city buildings and parking issues on N. Boody Street.

Holthaus made a motion to adjourn, seconded by Lienau, carried. Meeting adjourned at 7:25 pm.

April 2017 Expenses

  • Acentek-phone/internet charges 471.11
  • Aflac-employee deduction 254.40
  • Alliant Energy-elect utilities 6016.38
  • Automatic Systems-repair services 661.50
  • Baker & Taylor-library books 352.44
  • Becker Hardware-suppl. & repair 128.71
  • Black Hills Energy-gas utilities 580.18
  • Bolson Floor Services-services 400.00
  • Book Look-library books 273.78
  • Brian Zweibohmer-phone&mtg reimb 56.00
  • Casey’s-vehicle operations 214.85
  • Center Point Books-library books 45.41
  • Chucks Service-vehicle maint. 43.70
  • City Laundering-services 97.75
  • City of Calmar-police services 15250.00
  • Croell Inc.-project pymt #1 10514.22
  • Data Technologies-mtg fee 95.00
  • Decorah Mobile Glass-repair 536.84
  • Don Dilaura-phone&mtg reimb 56.00
  • Family Support Pymt Ctr-pymt service 1423.00
  • Farmers Union Coop-supplies 155.09
  • Fayette Publishing-publication fee 148.31
  • Hach Company-operating supplies 3558.26
  • Hawkins-operating supplies 30.00
  • IAMU-service fees 344.41
  • ICAP-insurance 189.08
  • IIW Engineers-engineering fees 8339.75
  • IPERS-April Ipers 2005.24
  • Keystone Lab-lab fees 287.00
  • Luana Savings Bank-h.s.a.pymt 450.00
  • Malcom Enterprises-garbage service 4915.11
  • Marvin Meyer-mtg reimb 47.46
  • Midwest Tape-library videos 138.52
  • Mr. Computers-library supplies 14.95
  • Ode Design-library book 44.00
  • Ossian Lumber Co.-building supplies 24221.67
  • Ossian Post Office-postage 240.46
  • Postville Vet Clinic-ups charges 85.75
  • Randy Bohr-construction fees 13750.00
  • Real Simple-subscription 20.00
  • Reilly Construction-snow removal/repair 4509.95
  • Reminisce Extra-subscription 14.98
  • Riley’s-supplies 30.00
  • Rite Price Supply-supplies 14.08
  • Schilling Supply Co.-maint supplies 49.44
  • IRS-April Federal deposit 3607.60
  • Shelly Bigler-library supplies 68.93
  • The Iowan-subscription 22.00
  • Northway Well & Pump-well repairs 43158.96
  • The Penworthy Co.-library books 62.44
  • Tim Lynch Trust-purchase down pymt 500.00
  • Treasurer State of Iowa-1st qtr s/tax 2073.00
  • Utility Equip Co-repair supplies 873.83
  • Wellmark-insurance premium 2772.11
  • Zarnoth Brush Works-maint supplies 355.50
  • Zoobooks-subscription 29.95
  • April 2017 payroll 6878.63

Total 161477.73


April 2017 Expenses by Fund

  • General 72117.49
  • Road Use 6551.24
  • Employee Benefits 2454.88
  • Capitol Projects 16062.72
  • Water 56540.03
  • Sewer 7751.37

Total 161477.73


April 2017 Receipts

  • General 133852.25
  • Road Use Tax 5918.59
  • Employee Benefits 15772.23
  • Emergency 2700.92
  • Local Option Tax 7022.56
  • Debt Service 91967.01
  • Water 40474.86
  • Sewer 13164.51

Total 310872.93